Automated order entry with AI | Workist

OMR Reviews • 4,8 ★

150+ industry leaders trust Workist

80%

lower error rate

90%

time savings

>3 Mio

successfully processed documents

Accurate inquiry processing in record time

Is your sales team still handling availability inquiries and requests for quotations manually? Our AI recognizes, understands, and processes inquiries automatically – enabling you to respond faster, generate more quotes, and free up your team.

Automated inquiry processing

Our AI-powered solution instantly extracts all relevant data from incoming inquiries. A few clicks instead of tedious manual data entry.

Faster quote generation

The faster you respond to an RFQ, the higher your chances of winning the deal. Workist drastically reduces processing time so your sales team can close more deals.

More time for customer service

Give your team valuable time to focus on customers, strengthening relationships for lasting success.

Excellence made easy

We elevate your service quality to a whole new level – without any extra effort.

Effortless scalability

A growing number of inquiries shouldn’t be a bottleneck. With AI-driven automation, you can process more inquiries without increasing resources.

Process inquiries quickly and accurately

Type less, automate easily. That's how it works with Workist.

Step 1

Forward to Workist

You simply forward your documents to Workist - whether PDF, Excel or free text emails. Our order entry software can process a wide range of formats.

Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.

Step 2

Extract the data

Workist AI understands your inquiries intuitively and automatically extracts all relevant data - regardless of language or layout.

Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.

Step 3

Validate the data

All information that Workist captures from your order documents is validated by the AI using your master data. This is how we guarantee error-free extraction.

Step 4

Transfer to your ERP system

In the final step, the read and validated data can be easily transferred to any ERP system via standard interfaces such as EDI or API.

Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.

“For us, the biggest advantage of Workist is the issue of scalability and future viability. We have made a huge step in the area of digitalization and can now scale much, much more.”

Martin Wöllner

Managing Director CSO, CiS electronic

Automated document processing in practice

These companies have already revolutionized their processing and can once again focus fully on their customers.

80% time saved in 3 months

80% time savings in just 3 months - Microbiologics achieves rapid ROI with Workist

From manual bottlenecks to a team "addicted" to their new digital colleague: How Microbiologics achieved rapid time-to-value and made the Workist AI Agent an essential part of their day-to-day work.

96% time savings

96% time savings – How EVG reimagined order entry with the Workist Agent

Thousands of orders, 4.5 minutes processing time per order – especially during peak periods, this was a real challenge for the sales department. With Workist Agent, EVG now only needs an average of 16 seconds – 96% less time.

43 days saved per quarter

43 days saved – How Wero accelerated order processing with Workist

After years of searching, Wero finally found the right solution with Workist – now saving an impressive 43 working days per quarter when processing 6,000 documents.

Occupational Safety & First Aid

To the success story

3.5 min time savings / doc.

How BACHL Saves 3.5 Minutes per Order with Workist

In the past, BACHL's inside sales team had to enter order data manually. Workist not only reduced errors, but also saved 3.5 minutes per order - and thus gained valuable time for customer service.

Construction materials

To the success story

2.9 min time savings / doc.

CiS: Becoming the fastest cable assembler with Workist

See how CiS electronic GmbH has used Workist to relieve the Customer Service team and come closer to its vision of becoming the fastest and most reliable cable assembler

To the success story

61 days saved per quarter

RUKO: 87% time savings thanks to innovative order entry

Read how RUKO Präzisionswerkzeuge 2021, as an innovation leader, has automated the laborious process of order entry, saving 61 days of manual work every quarter.

Microsoft Dynamics Navision

To the success story

45 Ø Order positions / Doc.

How TRIXIE masters order entry for over 8,500 specialty retail customers

Discover how TRIXIE has optimized the order entry process, saving almost 3 minutes per order and maximizing the quality of customer service.

Microsoft Dynamics NAV

To the success story

82% time savings

Why Zentis relies on Workist to master order processing

Discover how Zentis optimized their order entry with Workist's AI software, drastically reducing manual effort and freeing up valuable resources for strategic growth.

To the success story

30 days time savings per quarter

Brennenstuhl: Why the Brand of the Century relies on Workist

Discover how brand of the century Brennenstuhl used Workist's AI software to revolutionize their order entry, clear a 300-document backlog, and enable their sales team to focus on strategic growth initiatives.

To the success story

92% time savings

Automated Order Entry at APD

Find out how APD Schlauchtechnik revolutionized order entry thanks to Workist's AI software, accelerating their continued growth even further.

Business Central

To the success story

Frequently asked questions

Take action now

Harness the power of AI and reduce the manual effort involved in processing availability inquiries and requests for quotations. Respond faster, avoid errors and increase your closing rate.

OMR Reviews • 4,8 ★