Automated order entry with AI

Accurate inquiry processing in record time

Is your sales team still handling availability inquiries and requests for quotations manually? Our AI recognizes, understands, and processes inquiries automatically – enabling you to respond faster, generate more quotes, and free up your team.

Automated inquiry processing

Our AI-powered solution instantly extracts all relevant data from incoming inquiries. A few clicks instead of tedious manual data entry.

Faster quote generation

The faster you respond to an RFQ, the higher your chances of winning the deal. Workist drastically reduces processing time so your sales team can close more deals.

More time for customer service

Give your team valuable time to focus on customers, strengthening relationships for lasting success.

Excellence made easy

We elevate your service quality to a whole new level – without any extra effort.

Effortless scalability

A growing number of inquiries shouldn’t be a bottleneck. With AI-driven automation, you can process more inquiries without increasing resources.

Revolutionizing Sales with AI

With Workist, your sales team no longer needs to manually process inquiries. Our AI handles the workload - accelerating processes, increasing conversions, and enhancing the customer experience.

Intuitive document understanding

Incoming sales documents tend to differ greatly in terms of layout and language. No problem for our intelligent document processing solution: thanks to over 3 million successfully processed documents, our AI is able to interpret over 60 languages and an infinite number of layouts intuitively like a human - without any prior training.

Illustration of the Workist software showing three digital documents. Each document contains company info, billing address, and line items. A stylized mascot or symbol of Workist is positioned to the right of the documents, holding a book and a magnifying glass, pointing to an area labeled "Analyzing...". The illustration emphasizes the analysis and processing of business documents by the software.

Error-free quote calculation

Workist AI ensures seamless order data extraction by automatically capturing and matching all relevant data with your master data in real time. This prevents incorrect transfers to your EPR system and guarantees that all orders are processed correctly and smoothly.

Continuous improvement

Workist’s AI improves with every inquiry: it recognizes customer-specific item numbers, pricing structures, and unique requirements - automatically adapting to your needs.

Illustration of the Workist software showing the learning effect of machine learning. At the top left, a form with an error in the article number is marked. At the bottom right, the corrected form shows that the article number 123 was automatically corrected by machine learning with a confidence of 98%. A stylized mascot connects the two forms and illustrates the automatic error correction. This illustration emphasizes the software's ability to learn from previous corrections through machine learning.

Human in the Loop

We combine maximum automation with maximum safety and involve the human to assist with insecurities of the AI and learn from the human feedback.

Seamless integration

Automation starts with integration! With Workist, you don't have to worry about compatibility - our solution can be seamlessly integrated into any system landscape. Regardless of the ERP system used or the file formats of the documents.

Explore integrations

Variant configuration

In the world of sales order documents, product variants and customizations are ubiquitous. That's why Workist supports even complex variant configurations with ease.

Process inquiries quickly and accurately

Type less, automate easily. That's how it works with Workist.

Step 1

Forward to Workist

You simply forward your documents to Workist - whether PDF, Excel or free text emails. Our order entry software can process a wide range of formats.

Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.

Step 2

Extract the data

Workist AI understands your inquiries intuitively and automatically extracts all relevant data - regardless of language or layout.

Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.

Step 3

Validate the data

All information that Workist captures from your order documents is validated by the AI using your master data. This is how we guarantee error-free extraction.

Step 4

Transfer to your ERP system

In the final step, the read and validated data can be easily transferred to any ERP system via standard interfaces such as EDI or API.

Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.

100+ industry leaders trust Workist