Automated order entry with AI

Accurate sales order data entry in record time

Is your sales department still typing up orders manually to transfer them to the ERP system? We have trained our AI Agent to not only understand your individual processes - but also to optimize the entire order entry procedure directly. This allows you to concentrate fully on your customers.

Order entry automation

Capture order data automatically with speed and precision. A few clicks replace endless typing, letting your sales team scale effortlessly.

Shaping the future

With automated order entry, you can transform your order management process, setting new standards for customer service and growth.

More time for customer service

Give your team valuable time to focus on customers, strengthening relationships for lasting success.

Excellence with ease

We increase your service quality to an unprecedented level - without any additional work.

Scaling without additional effort

More orders shouldn't mean more hassle. With our AI for order entry, you scale your business effortlessly.

Essential features for sales order automation success

With our Agent, your sales team no longer has to process orders manually. This speeds up your processes, enables top service and ensures a better overall customer experience.

Understands documents like a human

Your AI agent recognizes content regardless of language, format, or layout - without template training. More than 3 million processed documents form his experience.

Illustration of the Workist software showing three digital documents. Each document contains company info, billing address, and line items. A stylized mascot or symbol of Workist is positioned to the right of the documents, holding a book and a magnifying glass, pointing to an area labeled "Analyzing...". The illustration emphasizes the analysis and processing of business documents by the software.

Validates data intelligently - for error-free processing

Instead of blindly taking over, your agent checks every piece of information with your master data and immediately recognizes discrepancies.

Continuous learning

Each step makes it better: Our AI agent remembers special cases, understands rules and becomes more efficient with every document.

Illustration of the Workist software showing the learning effect of machine learning. At the top left, a form with an error in the article number is marked. At the bottom right, the corrected form shows that the article number 123 was automatically corrected by machine learning with a confidence of 98%. A stylized mascot connects the two forms and illustrates the automatic error correction. This illustration emphasizes the software's ability to learn from previous corrections through machine learning.

Asks if there are uncertainities

If there are any doubts or mistakes, your agent will proactively contact your team.
This keeps you in control - with maximum automation.

Seamless integration

Automation starts with integration! With Workist, you don't have to worry about compatibility - our AI Agent can be seamlessly integrated into any system landscape. Regardless of the ERP system used or the file formats of the documents.

Explore integrations

Understands variants & complexity

It also easily processes special cases such as customer-specific article numbers, product variants or configurable services.

Illustration of the Workist software showing how variant configurations can be processed. The focus is on a yellow cotton T-shirt (XL), item 3 with article number ACC-12345, quantity 20 pieces and price €7.00. The software highlights the item characteristics "item color" and "item size" by extracting this information from the document and inserting it into the interactive form on the right-hand side. This illustration shows the variant configuration feature in the software.

Order entry automation with lightning speed and precision

Type less, automate easily. That's how it works with Workist.

Step 1

Forwarding

Incoming orders are automatically detected and pre-sorted or simply forwarded manually to the agent

Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.

Step 2

Extraction

The Workist Agent understands your documents intuitively and automatically extracts all relevant data - regardless of language or layout.

Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.

Step 3

Validation

All information that Workist captures from your order documents is validated by the AI using your master data. This is how we guarantee error-free extraction.

Step 4

Transfer to your ERP system

Via standard interfaces like EDI or API, the structured data is reliably transferred into your ERP system.

Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.

“Workist has transformed our day-to-day work in order entry. Suddenly, the team has time to focus on other, more challenging and value-adding tasks. We now have the ability to concentrate on things for which there was no room in the past.”

Hans Peter Härle

Head of IT, Brennenstuhl

150+ industry leaders trust Workist