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Standard OCR vs. AI OCR software - what's the difference?

Conventional OCR solutions quickly reach their limits: they are dependent on fixed templates, are difficult to scale and do not offer integrated data validation. In contrast, Workist's AI powered OCR enables intelligent, holistic document processing - flexible, scalable and with automatic validation for maximum data accuracy.

Full flexibility instead of costly template training

Traditional OCR makes you dependent on laborious and expensive templates. Even the smallest deviations lead to errors. Not with Workist's AI OCR: our AI understands documents intuitively - without prior training, for every layout.

Comparison between traditional OCR and Workist's AI-OCR solution. The left side shows traditional OCR's limitations, including dependency on templates, time-intensive setup, and errors with layout changes. The right side highlights Workist’s AI-OCR advantages, such as intuitive comprehension, no training needed, and compatibility with any layout.

Finally, scale effortlessly thanks to AI OCR

Conventional OCR solutions are not scalable - they shift the effort into the constant training and maintenance of templates. Workist's intelligent document processing automatically adapts to new layouts and requirements, immediately generates a sustainable ROI and becomes more and more efficient thanks to machine learning.

Comparison between traditional OCR and Workist’s AI-OCR regarding scalability. The left side shows the limitations of traditional OCR, such as missing or outdated templates and general errors due to the need for constant template updates. The right side shows Workist's AI-OCR, which automatically adapts to new and updated layouts, ensuring successful document processing without the need for manual template maintenance.

Goodbye, transmission errors - thanks to intelligent data validation

OCR alone does not detect errors: incorrect article numbers or invalid addresses often go unnoticed. With Workist's AI powered OCR, all extracted data is automatically matched with your master data so that problems are detected and corrected immediately. This increases data accuracy and minimizes errors.

Comparison between traditional OCR and Workist’s AI-OCR regarding data validation. On the left, traditional OCR extracts data but fails to detect errors, such as incorrect article numbers or invalid addresses. On the right, Workist’s AI-OCR validates extracted data against reference data, ensuring that mistakes are identified and corrected, leading to higher data accuracy and reduced errors.

OCR with AI: from manual tasks to automated processes

Workist transforms your document processing - less manual work, more efficiency and precise results thanks to intelligent AI support.
Illustration showing Workist's AI-OCR automating the entire document process. The process begins with document receipt, followed by AI-driven text recognition, data validation, and seamless integration into an ERP system. The AI intelligently identifies when manual intervention is necessary in cases of uncertainty.

End-to-end automation for your document processes

With Workist's AI powered OCR, you automate the entire process - from receipt in the inbox to transfer to the ERP system. The AI takes care of text recognition, validates the data and integrates it seamlessly into your business processes. In the event of uncertainties, the AI intelligently recognizes where manual intervention is necessary.

Illustration of a clock representing up to 95% time savings with Workist's AI-OCR. The image highlights how the solution allows businesses to focus on core tasks like products, customers, and growth, while the AI handles administrative tasks.

Focus on the essentials again - with up to 95% time savings

You finally focus fully on what really matters: Your products, your customers and your growth. The AI takes over the administrative part, so that sales and procurement work more efficiently and you are free to invest your time in tasks that are critical to success.

Illustration showing the benefits of Workist’s AI-OCR in delivering fast and precise results. The image highlights key advantages such as quick processing time, high data accuracy, and seamless integration with ERP systems, driven by automatic validation and machine learning.

Fast, precise results - every time

With Workist's AI, you get lightning-fast results and maximum data accuracy. Automatic validation and machine learning ensure that errors are eliminated - for smoother processes and better data quality.

Why is Workist's AI ORC software better than simple OCR?

Fast integration

Workist is ready to use in just 2 days. The simple plug-and-play approach eliminates the need for prior training or extensive IT projects.

High time and cost savings

The AI OCR reads data reliably and interprets it without any problems. You achieve up to 95% time savings.

Workist works holistically

Workist maps the entire process and offers maximum compatibility - from order entry to the creation of the order in the ERP system.

Intuitive document understanding

The AI OCR understands and interprets documents based on the learning experience of over 3,000,000 successfully processed documents. Without training.

Master data matching

Workist's AI powered OCR validates extracted data using your company's master data. This means that only correct data is extracted and transferred to the ERP system.

Service and support

Each of our customers is supported by experts with many years of experience and closely advised from integration and onboarding through to daily use.

Process documents automatically with minimal effort

Less typing, just automate. With Workist's AI OCR software.
Step 1

Forward documents

Incoming documents are simply forwarded to Workist. Workist can handle a variety of formats - whether PDF documents, Excel or free-text emails.

Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.
Step 2

Extract data

Thanks to OCR with AI, Workist intuitively recognizes documents and automatically extracts all relevant data - regardless of language or layout.

Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.
Step 3

Validate data

Workist validates the information from your documents against your master data - ensuring error-free extraction.

Illustration of the Workist software validating extracted data with the ERP's master data. A stylized Workist mascot is shown on the left, with a question mark indicating data analysis. The mascot points towards an ERP system represented by a database icon on the right, with a checkmark indicating successful validation. Below, the document sections display various data fields with checkmarks, signifying that the extracted data has been verified against the ERP's master data.
Step 4

Transfer to ERP system

Using standard interfaces such as EDI or API, you can easily transfer Workist's data output to any ERP system.

Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, Oracle, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.
Illustration showing multiple documents being forwarded towards the Workist mascot, representing the first step in the Workist workflow where documents are forwarded to Workist for processing. The mascot is positioned at the bottom right, ready to receive and handle the incoming documents. This image emphasizes the initial action of forwarding documents to the Workist system for further processing.
Illustration of the Workist software analyzing a digital document containing company data, billing address, and line items. The Workist mascot or symbol is positioned to the right of the document, pointing towards a section labeled "Analyzing...". This image illustrates the process of business document analysis by the Workist software.
Illustration of the Workist software validating extracted data with the ERP's master data. A stylized Workist mascot is shown on the left, with a question mark indicating data analysis. The mascot points towards an ERP system represented by a database icon on the right, with a checkmark indicating successful validation. Below, the document sections display various data fields with checkmarks, signifying that the extracted data has been verified against the ERP's master data.
Illustration of the Workist software transferring extracted and validated data to various ERP systems. On the left, a stylized Workist mascot holds a data cube. Arrows from the mascot point to three labeled data transfer methods: EDI, API, and XML. These methods connect to logos of different ERP systems on the right, including SAP, Microsoft, Sage, Oracle, PRO ALPHA, and abas ERP, indicating the integration of data into these systems.

Real stories, real successes

How our customers benefit from using Workist to automatically process their documents

Process documents 12x faster now

Say goodbye to inefficient and error-prone document processing, whether orders, order confirmations or invoices. Get started now with Workist and make better use of your time.
OMR Reviews • 4,8 ★

Frequently asked questions about OCR

Answers to frequently asked questions about OCR and how it works
What is OCR?
How does OCR work?
Is OCR AI?